📬 What Does “Sending Documents in an Open Envelope” Mean?

When you’re asked to send documents in an open envelope — especially when submitting paperwork to a public administration — it means the envelope should not be sealed when presented.

This is a common requirement for official document submissions through the post office or an administrative registry.

🧾 Why the Envelope Must Be Open

Verification:

The clerk or postal employee needs to check the contents to confirm that the envelope only contains documents (not goods or other items).

Stamping Your Copy:

They will stamp a copy of your documents as proof that your submission has been received (“received” or “filed” stamp).

Sealing After Review:

After verification, the clerk will seal the envelope in your presence and send it officially to the corresponding authority.

📝 Practical Steps

• Prepare two copies of all your documents:

• One for submission.

• One for your records, to be stamped as proof of delivery.

• Place everything in an envelope but do not seal it.

• Go to the post office (or any official registry desk).

• Tell them it’s for “administrative submission” or “official registry by post.”

• They’ll open or check the envelope, stamp your copy, and then seal it.

• Keep your stamped copy as legal proof that you submitted your paperwork.

💡 Example

You’re sending signed forms to a government office or university.

They request the documents “in an open envelope.”

→ Bring the envelope open.

→ The clerk checks and stamps your copy.

→ They close it and send it officially.